Student Analytics Community Forum
New Term = New Generation (New Gen): Students who are first generation, Pell recipients, and/or from underrepresented groups.
Hi Sarah,
I ran across this term in reviewing UCUES data: New Generation (New Gen): Students who are first generation, Pell recipients, and/or from underrepresented groups (African American, American Indian, Hispanic/Latino(a)).
https://www.universityofcalifornia.edu/infocenter/ucues-data-tables-main
If it's not already there, proposing this for inclusion as a data point in SAH and as a term in the data dictionary. It seems to be integral to the UCUES Longitudinal Analysis, which would indicate that local campus analysts are likely to be asked for data related to this population. (See: https://www.universityofcalifornia.edu/infocenter/ucues-longitudinal, "Responses by New Gen and Year at UC."
Thank you,
Natalie
Natalie Noles
Instructional Analyst
T: (858) 534-2574 | E: nnoles@ucsd.edu
For Primary Major Name, what's the difference between blank and Undeclared?
Looking at UG Primary Major Name Current in Enrollment we see blank major names and 'Undeclared%' major names. What is the difference?
In Course Stats Per Term - when does a course get added?
When does a course get added to this view? When the course gets senate approved? When a student enrolls? When grades are entered?
Can Student Count be put in its own section/group?
Feedback: I looked at these groups by the numeric field student count in the student measures section. It took a bit of exploring to find the student count field. For those people who want to specifically run census/cohort data it might be helpful to have student count as it's own section/group as opposed to being subsumed under a larger section so they can find it right away.
New Field: Is Visiting Student
IR doesn't count Visiting Students in the 3rd week reporting
Based on student application for Summery vs FA/WI/SP
Add to Demographics as Is Visiting Student Current Flag
Add to Enrollment as Is Visiting Student Flag that is unique per term
The definition of "Is Visitor" varies between different departments at UCSD based on their needs. We are adding term based Applicant Type in order for groups to filter on their own definitions of "Is Visitor".
New Data: Add DARs data
Degree Audit Reporting system - tracks fulfilling degree requirements
Going through it's own ESR
Allows students to do 'what-if' scenarios about changing their majors.
Can the Divsion / Department hierarchy from the Academic Affairs page be added to SAH?
https://academicaffairs.ucsd.edu/Modules/Organization/Reports/UnitDetails.aspx
Different groups around campus use this hierarchy to organize their data b/c ISIS can't be updated and it doesn't match the current business hierarchy.
-See Natalie Noles for deatils
Outline of Student Data Elements
In an effort to promote efficiency, end-user friendliness, and better QA testing, renewing request for structure of student data packages to more closely mirror the outline structure of ISIS, and/or those in the Provost IT data package. (please see attached for screenshots UE structure request.pdf)
We've discussed a package reorganization based on ISIS with the SAH Steering Committee and decided that since ISIS will be replaced by a new Student Information System (SIS) in the next couple years it would be prudent to focus on grouping fields by topic instead of ISIS screen.
We did reorganize the PerTerm Demographic fields into Term Based Measures, Current Cumulative Measures and Term Cumulative Measures and moved Student Count into its own folder so it is easier to find.
Question: Can the Major Minor information be moved into the Student Stats per Term?
For departmental reporting the major / minor information is used for all the filters and needs to be used on a per term basis and combined with the Enrollment and Retention information. The current information listed in Enrollment and Demographics is good but not enough.
Per Natalie Noles
All Primary/Secondary Major/Minor fields have been added to the Per Term Demographics so they can be used with all views.
New Fields: Add Secondary Major to Enrollment Views
Per SAH Steering Committee - please add the Secondary Major fields to the Enrollment Views.
-Natalie Noles
Graduate/UG Major/Minor Primary/Secondary Current/First/Per Term fields have been moved into Per Term Demographics so that they can be used with all views, including Enrollment.
Question: Can STU PID be renamed to something else?
BIA has gotten feedback on why the Student PID is called STU PID. As analysts, does anyone know why this is called STU PID? Is there a better name for this field?
New Data: Add Community College(s) Attended data
High School of Graduation is currently available in SAH. However, I can't find data on Community Colleges attended, which is highly relevant for Transfer students. I have received a request from the Dean of Social Sciences (after a meeting on Time-to-Degree with the EVC) on determining which community colleges our transfer students are coming from, so that we can attempt to address articulation agreements. Other uses for this data may include targeted outreach for recruitment efforts.
Co-Instructor
Requesting Co-Instructor data in enrollment, enrollment census, and schedule views.
Question about Cohort Data (Student Count #s), SAT data and obtaining actual N for those students who submitted SATs, ACTs and HS GPA
In Tableau, when using Cohort Data via the Student Count measure can I obtain the actual number of students who submitted their SATs, ACTs and HS GPA from the fields provided. I can get their average SAT, ACT and HS GPA scores, but I also want/need to know how many student in the cohort submitted these scores. When I look at any of the SAT (ACT or HG GPA) measures and change the average default to count or sum the numbers are different from what I have in our IR data base. Thanks.
Student Award Data
More data is needed regarding Student Awards, specifically:
Student Level
Award Term
Award Type
Award Status
Primary Major
Other Major
Minors
College
and other fields. Please see attached.
This is needed for T2D initiatives, program review, federal reporting (such as training grants), etc.
Thank you!
Values for Activities.Activity_Type_Code
What are the possible values for Activity_Type_Code, similar to what's defined for Research?
Use case examples: user login/logout from applications, check in to recreation facilities, attend college events
New Data: Add Virtual Advising Center (VAC) data
Virtual Advising Center = # Visits, # Contacts to College advising / Departmental advising; All advising records
Rolled out to Grad but little use; UG mainly; Very granular; not bringing in notes to SAH
- Visit Counts
- Contact Counts
- Contact Type
- Referrals to different departments
- Tie to Demographics / Grades
- Tie to Staff Advisors for work load and resource allocation
- more...
How do I identify Student who are Registered or Enrolled this current term? Excluding dropped or graduated?
Right now, [Registration Status Current] shows the latest registration status, including for graduated students and students who have dropped. How do I identify students who are registered or enrolled for only this current term? How do I ignore graduated and dropped students? If I try to filter using the Term Set - Term Code then I cannot see the history of the student. How do I the history of the current students?
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